Privacy and AI

Last Updated: March 20, 2026

At Coastal Community Bank, we’re excited that you’re considering joining our team. Protecting your privacy throughout the recruiting process is important to us. This notice explains how we collect, use, and protect your information when you apply for a job with Coastal, including how we use artificial intelligence (AI) tools during candidate screening.

This notice applies to all applicants in the United States. We do not employ individuals outside the U.S.

Information We Collect About You
When you apply for a job with Coastal, we may collect:

Information You Provide

• Name and contact details
• Resume, work history, and education
• Certifications or licenses
• Cover letters or work samples, and other materials you choose to submit
• Responses to job‑related questions
• Voluntary demographic information (where allowed)
• Communication records with our recruiting team

Information Collected Automatically

• Device and browser data
• IP address and activity logs
• Log‑in timestamps and usage patterns
• Security and fraud‑prevention signals

Information from Third Parties

• Background check vendors (only after a conditional offer, where legally permitted)
• Job boards or recruiting platforms
• Professional references (with your permission)
• Assessment providers

How We Use AI in Our Hiring Process

To help our recruiters review applications more efficiently and fairly, Coastal uses AI‑enabled tools. These tools support—but do not replace—human decision‑making.

AI tools may:

• Scan resumes for job‑related qualifications
• Summarize candidate information for recruiters
• Support structured interview processes
• Assist with job‑related assessments

Humans always make the final hiring decision.

Your Rights Under California Law (CCPA/CPRA & AB 331)

If you are applying from California, state law gives you additional rights regarding your personal information and the use of automated tools.

Your Privacy Rights

• Right to Know what personal information we collect and why
• Right to Access your personal information
• Right to Correct inaccurate information
• Right to Delete information (with legal exceptions)
• Right to Non‑Discrimination for exercising your rights

Your AI‑Related Rights (AB 331)

• Right to Notice when AI or automated tools are used
• Right to Opt Out of certain automated evaluations
• Right to Human Review of decisions influenced by AI
• Right to Appeal decisions impacted by automated tools

To use these rights, see the “How to Contact Us” section below.

How We Use Your Information

We use applicant information to:

• Review your qualifications
• Schedule and conduct interviews
• Communicate with you about opportunities
• Conduct background checks (only after a conditional offer)
• Protect system security and prevent fraud
• Comply with legal and regulatory requirements

We do not use your personal information for advertising or marketing.

How We Share Your Information

We may share your information with:

• Recruiting and applicant‑tracking system providers
• AI‑enabled screening or assessment vendors
• Background check companies
• Professional advisers (e.g., legal or compliance)
• Government agencies when legally required

We do not sell your personal information.

How Long We Keep Your Information

We keep your application information only as long as needed for:

• Recruiting and hiring
• Legal and regulatory obligations
• Audit and compliance purposes

Typically, this means 1 year, unless longer retention is required.

Your Rights Under New York City Law (Local Law 144)

If you are applying from New York City, New York City local law gives you additional rights regarding your personal information and the use of automated tools. Within one year from the use of Coastal’s Automated Employment Decision Tools (“AEDT”) we will conduct and make publicly available a bias audit. Coastal’s AEDT use began in March 2026.

How We Protect Your Information

We use multiple safeguards to protect applicant data, including:

• Encryption of sensitive data
• Access controls and authentication
• Secure system monitoring
• Restricted access for authorized personnel only

Fairness, Non‑Discrimination, and Human Oversight

We are committed to equitable hiring. Our use of ATS and AI tools is governed by internal policies that require:

• Defined job‑related criteria tied to the posted role.
• Periodic and routine quality checks and outcome monitoring to help detect and mitigate potential bias.
• Human review of AI‑assisted recommendations before any adverse decision (e.g., non‑selection).
• The ability to request an alternative, non‑automated process and/or a human review.

How to Opt Out of AI‑Assisted Screening

If you prefer that your application, not be subject to AI‑assisted screening, you may request an alternative process at any time by contacting hr@coastalbank.com with the subject line “AI Opt‑Out – [Job Requisition #].” We will ensure your application is reviewed by a recruiter or hiring manager without using AI‑assisted screening for that requisition. Opting out will not negatively affect your candidacy.

Please contact hr@coastalbank.com for any questions about our automated tools.

SMS Communications

If you provide your mobile phone number, Coastal Community Bank may send you SMS or text messages related to job application updates or recruitment communications. Message frequency may vary. Message and data rates may apply. You may opt out at any time by replying STOP or request assistance by replying HELP.

Mobile phone numbers and SMS consent are not sold, rented, or shared with third parties or affiliates for marketing or promotional purposes. Mobile numbers may only be used by Coastal Community Bank and trusted service providers to deliver messaging services.

Accommodation

We provide reasonable accommodation for qualified applicants with disabilities and to applicants with sincerely held religious beliefs. If you need an accommodation for any part of the application or hiring process, contact hr@coastalbank.com.

Children’s Privacy

Our recruiting process is intended for individuals 18 or older.
 We do not knowingly collect information from minors.

Updates to This Notice

If we change how we collect or use applicant data, we will update this page with the new effective date.

How to Contact Us

For questions about privacy, your rights, or our use of AI tools, you can contact us at:

Coastal Community Bank
Human Resources – Privacy Inquiries
10500 Everett Mall Way
Everett, WA
hr@coastalbank.com